A well-briefed conference MC is one of the best investments you can make in your event's success. Here's the complete checklist.
2+ Weeks Before
- Share the complete run sheet (all sessions, breaks, meals)
- Provide speaker bios and confirm pronunciation of all names
- Share event theme, key messages, and organisational context
- Confirm dress code
- Schedule a briefing call with the event organiser
1 Week Before
- Send updated run sheet with any changes
- Confirm AV contact and technical setup
- Share audience profile (seniority, industry, approximate numbers)
- Confirm any VIP acknowledgements required
- Confirm MC call time and venue access
Day Before
- Final run sheet confirmation
- Confirm any last-minute program changes
- Venue logistics confirmation (parking, AV test time)
Day Of
- MC arrives 60–90 minutes before first session
- AV sound check
- MC meets with venue coordinator and AV team
- Brief run-through with key staff
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