School formals require more MC preparation than most organisers realise. Here's the complete checklist for a smooth night.
2 Weeks Before
- Send MC the complete run sheet with all times
- Provide list of all formal entries and names (confirm pronunciation for every student)
- Confirm King and Queen nominees and reveal process
- List of teachers to be acknowledged and their correct titles
- Any students giving speeches or presentations — names and topics
- Confirm MC dress code (usually formal/black tie)
1 Week Before
- Final run sheet confirmation
- Venue address, parking, and MC arrival time
- Venue coordinator contact on the night
- DJ/band contact and liaison plan
- Confirmation of any awards or special presentations not on original run sheet
Night Of
- MC arrives 60 minutes before student arrival
- Sound check with venue AV team
- Brief run-through with venue coordinator
- Confirm current student/entry list is finalised
- Confirm King and Queen reveal process with organiser
Content Guidance for the MC
- Keep all content age-appropriate and school-appropriate
- Avoid references that could embarrass specific students
- Match energy to the room — students who want to dance should not be held hostage to an extended formal program
- Acknowledge teachers warmly but briefly — the night belongs to the students
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